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Financial Policy

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 Financial Policy

Hillview Secondary School's Financial Policy is based on the following Acts:
The South African Schools Act (1996), The Constitution of the Governing Body (August 2001)

School fees and equity

The South African Schools Act imposes a responsibility on all public school governing bodies to do their utmost to improve the quality of education in their schools by raising additional resources to supplement those, which the state provides from public funds (section 36 of SASA).

School Fees
1.  Subject to the Act, school fees are determined and charged at the school only if a resolution to do so has been adopted by a majority of parents attending the meeting referred to in section 38 (2).

2.  A resolution contemplated in (1) above must provide for -
a) the amount of fees to be charged; and
b) equitable criteria and procedures for the total, partial or conditional exemption of parents/guardians who are unable to pay school fees.

3.   The Governing Body must implement a resolution adopted at the meeting contemplated in (1) above.

Liability for payment of school fees

1.  A parent/guardian is liable to pay the school fees determined in terms of section 39 unless or to the extent that he or she has been exempted from payment in terms of the  Act. (Application must be made by the parent/guardian for exemption/partial exemption from payment of school fees. This application must be made to the SGB of the school. The decision of the SGB is final.

2.  Details regarding the scope and procedure for applying for exemption are contained in the Government Notice (18 October 2006) "Exemption of Parents from the Payment of School Fees in Public Schools", taken from SASA no. 84 of 1996 - a copy of the regulations can be obtained from the secretary of the school.

3.  a parent/guardian may appeal to the Head of Department against a decision of the governing body regarding the exemption of such parent/guardian from payment of school fees.

Enforcement of payment of school fees

The Governing Body may by process of law enforce the payment of school fees by parents who are liable to pay in terms of section 40.

School funds and assets

1.   The Governing Body must establish a school fund and administer it in accordance with directions issued by the Head of Department.
2.   Subject to subsection (3), all money received by the school including school fees and voluntary contributions must be paid into the school fund.
3.  The governing body delegates the responsibility for the receipt of and accountability for the monies of the school to its Finance Committee.
4.   The Finance Committee will seek approval from the Governing Body for items purchased which exceed the amount of R20 000.
5.  Money or other goods donated or bequeathed to or received in trust by the school must be applied in accordance with the conditions of such donation, bequest of trust.
6.  All assets acquired by the school on or after the commencement of the Act are the property if the school.
7.  The school fund, all proceeds thereof and any other assets of the school must be used only for -
    a) educational purposes, at or in connection with the school;
   b) educational purposes, at or in connection with another public school, by  agreement with such other school and with the consent of the Head of Department;
c) the performance of the functions of the Governing Body; or
  d) another educational purpose agreed between the Governing Body and the Head of Department.

Annual Budget

1.   The Governing Body must prepare a budget each year, according to guidelines determined by the Member of the Executive Council, which shows the estimated income and expenditure of the school for the following financial year.
2.  Before a budget referred to in subsection (1) is approved by the Governing Body, it must be presented to a general meeting of parents convened on at least 30 days' notice, for consideration and approval by a majority of parents present and voting.

Financial records and statements

1.   The Governing Body must appoint a person registered as an accountant and auditor in terms of the Public Accountants and Auditors Act, 1991 ( Act 80 of 1991), to audit the records and financial statements referred to in section 42.
2.   If the audit referred to in subsection (1) is not reasonably practicable, the Governing  Body must appoint a person to examine and report on the records and financial  statements referred to in financial records and statements, who -
  a) is qualified to perform the duties of an accounting officer in terms of section 60 of the  Close Corporation Act, 1984 (Act 69 of 1984); or
b) is approved by the Member of the Executive Council for this purpose.
3.   No person who has financial interest in the affairs of the school may be appointed under  this section.
4.   If the Member of the Executive Council deems it necessary, he or she may request the  Auditor-General to undertake an audit of the records and financial statements of the  school.
5.  A Governing Body must submit to the Head of Department, within six months after the  end of each financial year, a copy of the annual financial statements, audited or   examined in terms of this section.
6.   At the request of an interested person, the Governing Body must make the records  referred to in the above section, and the audited or examined financial statements referred to in this section, available for inspection.

Financial year of the school

The Financial year of the school commences on the first day of January and ends on the last day of December of each year.

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